AI systems that work for you

Work that runs itself.

Beonsys builds AI agents, workflow automation and internal systems that carry work from one step to the next, so nothing waits on a copy, a paste or a follow-up.

Start a project See how we work
  • Works inside the tools you already use
  • People approve the decisions that matter
  • Monitored and improved after launch

Sample job

Month-end close

Complete

  1. Bank and card lines in312 lines from 3 accounts
  2. Receipts readVendor, date, amount, tax
  3. Every line categorisedEach one with its reason
  4. Accounts reconciledDifference $0.00
  5. Reviewer signs offMonth-end report sent
Person in the loopReviewer signs off the close

Most back offices grow one hire at a time. More work means another desk, another login, another person to train. Beonsys grows the other way: the work gets better every month, and you only pay for what gets finished.

The AI back office, checked by people.

  • Books and close
  • Invoices and bills
  • Orders
  • Customer support

See it work

Hand it off. Watch it get done.

Five kinds of back-office work Beonsys runs. Each one follows the same path: agents do the steps, rules check them, and a person decides where it matters.

Watch every job run, step by step

How it works

Four steps. You only do the first.

Send the work the way you do today. Beonsys does the rest and shows you every step.

Step 1

You send the work.

Forward emails, share a folder, connect a bank feed. Nothing new to install.

Step 2

Agents do the volume.

They read, sort, match and draft, and say how sure they are about each item.

Step 3

A person signs off.

An experienced reviewer checks anything unusual and signs off every result. Your reviewer is named before work starts.

Step 4

You pay for what’s finished.

One line per finished piece of work. Never hours, never seats.

What you get

Everything you need to trust the work. Nothing new to manage.

Beonsys fits around the way you already work. You see every step, you can ask about any number, and you keep your own tools.

Answers with receipts

Ask about any number. Get the source.

Every entry keeps its document, its reason and who signed it off. Your customers get the same care: clear answers from your own policies, and a person for anything sensitive.

Sample data

Work moves on its own

From inbox to done, without anyone pushing.

Documents, orders and requests run through the same checked steps every time, and every step is written to the log.

A live view

See every job, every day.

One page shows what is finished, what is running and the few things waiting on you, with a scoreboard every week.

Works in your tools

Nothing to switch. Nothing to learn.

We work inside the software you already use, with only the access you grant. Press the switch to watch work move between your tools.

Why Beonsys

With people, cost follows headcount. With Beonsys, it follows finished work.

How Beonsys compares with the usual ways to get back-office work done.

Compare with

Hiring in-house Outsourced staff Software you run yourself Beonsys
You pay for Salaries, benefits and desksA person’s time, per seat each monthLicences, plus your team’s time Finished work: per ledger, document, order or conversation
Who does the work Your teamA remote team memberYour team, with the software AI agents, with our people on the exceptions
Who checks it YouUsually youYou An experienced reviewer signs off before it reaches you
When volume grows Hire againAdd seatsYour team still does the work Same system, more output
When someone leaves Hire and train againA new person to bring up to speedKnow-how may leave with them Your rules stay in the system
What you can see What people reportPeriodic reportsDashboards in the tool A live log of every step and a weekly scoreboard

A general comparison of approaches, not of any one company. Plenty of teams run well on each.

And it gets better every month.

  1. Every correction becomes a rule.

  2. The same question never comes back.

  3. When someone leaves, the know-how stays.

Safe by design

Agents do the volume. People own the result.

Every new job starts with a person approving every item. Agents earn more freedom only by being right, month after month.

The checking ladder

  1. Level 1

    A person approves every item.

    Every new job starts here.

  2. Level 2

    A person checks samples and anything unusual.

  3. Level 3

    Agents run it. People review exceptions and sign off.

  • A job moves up only after a full month on target.

  • One serious mistake sends it straight back to level 1.

Always a person

Some things never run on their own:

  • Payments
  • Deletions
  • Changes to a closed period

Our software has no payment or delete actions at all.

Your data stays yours

  • It stays in your tools
  • We use only the access you grant
  • Business AI accounts that don’t train on your data
  • Account and tax numbers are masked
  • Every action is logged

Pricing

Pay for finished work. Never for hours.

Simple monthly plans for bookkeeping. Everything else is priced per document, order or conversation.

Included in every plan

  • Every line categorised
  • Bank and card reconciliation
  • One tidy list of questions
  • Month-end report
  • A live log of every step
  • Reviewer sign-off on every close

A ledger is one set of books for one business. Prices in USD, billed monthly.

Other work

Priced per document, order or conversation. Quoted after a 20-minute demo.

  • Invoices and bills
  • Orders
  • Insurance paperwork
  • Customer support

Ways to start

Contract 60 days, then month to month.

We’re new, and that’s your advantage. Our first two clients get 50% off for three months, in return for a reference and a short case study.

Questions, answered.

Do you only work with accounting firms?

No. Beonsys runs back-office work for businesses of every kind and size. Accounting firms can also use us under their own name, so their clients only ever see the firm.

Which software do you work in?

QuickBooks Online and Xero for books. For other work, your inbox, helpdesk, order and document tools. There is nothing new for your team to learn.

Can you move money or delete anything?

No. Our software has no payment or delete actions. Changes are prepared for approval, and some always need a person: payments, deletions and changes to a closed period.

What happens when something goes wrong?

It’s caught, logged and fixed, and the fix becomes a rule. A serious mistake sends that job back to a person approving every item until it has proven itself again.

Where does our data go?

It stays in your tools. We use only the access you grant, work through business AI accounts whose terms exclude training on your data, mask account and tax numbers, and log every action.

Do you have SOC 2?

Not yet. We’re a new company and it’s on our roadmap. Until then, we’ll walk you through exactly how your data is handled.

How do we start?

Book a 20-minute demo on sample data. If it fits, run a side-by-side month: $450 for 3 ledgers, next to whoever does them today.

What if we want to leave?

The first term is 60 days, then month to month. You keep your rules, logs and reports.

Your work next

See your work done, in 20 minutes.

Bring one process. We’ll run it on sample data while you watch, then show you what it would cost.

Book a 20-minute demo Contact us

Founding clients get a direct line to the founder.